In the previous exercise, we discussed the list concept. Now we go one step further.
Back to the comparison between Excel and a SharePoint list.
Imagine that you put a file on every row of a Spreadsheet in let’s say the 2nd column. Then you come in the direction of what a SharePoint library does.
The moment you upload one or a series of documents into a SharePoint library, each file is regarded as an independent entity. In SharePoint terms a “content item”.
The added value compared to a network drive.
Many people are used to using shared network drives (shared drives) to store files. You can also do this with a SharePoint library (each library can contain 30 million files), but the application possibilities of a SharePoint library go much further.
That’s what this exercise is for. Just to get past that point.
The trainer will go through a number of concepts with you
- Create documents in the SharePoint library or by simply uploading or dragging them in.
- Create libraries
- Version management is explained and we will use the library settings that can be reached via the gear.
- Nested folders versus flat storage and metadata
- Using metadata and the restrictions of various metadata approaches
- Create views
- Library settings and enabling features via site settings
Backgrounds on the concept of documents
Introduction in the features of a SharePoint library and the added value over a shared drive
Get yourself a set of fake documents in all shapes and file types. It provides context and it prevents naming everything “test”.
The trainer will provide a zip with some 50 files that you can use.
A new approach to shared drives or go beyond that concept?
The trainer will present a SharePoint example that compares folder approach with a metadata alternative.